Don’t Check Your Email in the Morning

You likely have heard this advice before. You may have even followed it for some time. You may have even read the book: Never Check Email in the Morning. But, if you’re anything like me, you tried avoiding email in the morning, and it worked for a while before you slipped back into your old habits.

We tell ourselves all kinds of stories for why we have to check email in the morning. Here are a few things I tell myself:

• It’s efficient to check and delete emails from my phone while drinking my morning coffee.
• It’s important to know what’s coming for the day.
• There may be something urgent I need to respond to.
• I can quickly scan my emails and then move on to other tasks.

Despite what I may tell myself, I am not that important. Nothing will happen if I don’t check my email all morning. And, although it may seem efficient to scan my email in the morning, it is not.

I recently read this great book by Cal Newport called Deep Work. In that book, he describes research which reveals it is harder to focus after checking email or social media. He explains that any activity you do affects your level of focus in the next activity you engage in. Thus, even if you take five minutes to scan your email or scroll through Twitter, that experience will leave a residue. The “attention residue” from email or social media is detrimental to your ability to focus on the next task. Email and social media are particularly detrimental to activities that require a high level of focus such as writing.


You will be able to achieve a higher level of focus and clarity in your writing if you get your writing done before checking your email and social media accounts.

I am Department Chair this year and I have to respond to lots of emails in that and other administrative capacities. During the Fall semester, I was able to handle those responsibilities while also getting my writing done in September and October. In November, however, I added three out-of-town trips to my already packed schedule and my writing fell by the wayside. Looking back, one of the main reasons I got so little writing done in November is that I began my days responding to emails. Once I opened my emails, it was difficult to achieve the focus I needed to make progress on my writing.

When I couldn’t focus on my writing, I turned to social media, which was a further distraction from my writing.

Thus, in the coming Spring semester, I am going to avoid email and all social media until I complete my writing tasks for the day. Then, I will limit both activities to specific times of the day.

My plan is to wake up at 6am, write for one hour, take my daughter to school, go for a run, have breakfast, and then sit down for my second writing session. Once my second session is over, I will check my emails. I then will close my email and check it again at the end of the day. At 5pm, I will log out of my email and close the program until the next day. In Deep Work, Cal Newport also recommends having an official end to the workday to allow the mind time to reset and refocus.

I also set up my phone so that I am limited to a total of 30 minutes per day on social media. I will only engage with social media once I have finished my writing and will avoid social media after dinner. This will allow me more time to spend focusing on my family as well as reading great books.

It should not be difficult for me to keep this routine during the month of January, as my semester does not officially start until January 14th and classes don’t begin until January 21st. Thus, no one expects a quick response from me during this time. My hope is that I will be emboldened and inspired by my writing productivity during the month of January and that I will thus keep this up for the rest of the semester.

How about you? What will it take for you to get your email and social media habits under control?

Do You Need to Go on an Information Diet?

Is it possible to have too much information? Could information overload be getting in the way of important tasks?



I am a professor, a social scientist, and – to some extent – a public intellectual. It thus seems imperative that I keep up on the news. I talk about current events in my classes. I write about immigration policy, which is constantly changing. And, I like to know what’s going on so I can keep apace at bars and cocktail parties. Thus, in many ways, I need to know what is going on in the news so I can be effective at my work.

Even so, I find it useful to cut back on the amount of information coming at me. There are two ways that I have cut back:

1. Limiting the amount of time I spend on news and social media sites; and
2. Getting my intellectual work (writing) done before checking email and other websites.

I am convinced that I am a more productive writer when I write before going on social media and email. However, I have to admit it is a constant struggle. That’s why I find a strategy suggested by Dr. Morgan Giddings useful – “the information diet.” This strategy is also suggested by Clay Johnson, author of The Information Diet.

I am participating in a “Think Creative, Be Productive” Course offered by Dr. Morgan Giddings. I have only gotten through the first module. But, in that module Giddings offers up a great strategy that she calls an “information diet.” She challenged all of the course participants to cut out or cut back the following sources of (often unnecessary) information:

• News sites
• Blogs
• Email
• Facebook
• Twitter
• Text messages
• Phone conversations
• In-person conversations

Giddings argues that reducing the amount of extraneous information that you permit to come into your mind will allow you to tap deeper into your intuition. If there is less clutter in your mind, you can think more clearly. I certainly agree with that. But, how do you reduce the flow of information?

Giddings is not suggesting that you completely eliminate these sources of information, but that you control how much you take in and control the times that you indulge in them.

I have a family to take care of, so it is not usually the case that I can wake up and walk straight to my computer without talking to anyone in the morning. However, I can avoid the urge to go on the Internet first thing in the morning. I also can make sure that I write for two hours before permitting myself to engage in email, social media, or phone conversations.

I put this strategy into practice this week and was mildly successful.

On Wednesday, I was successful at avoiding all Internet activities before getting in two hours of writing. On Thursday, I did the same. On Friday, however, I thought I would just check a little bit of email while my kids were getting ready for school. They left the house at 8:30am. At 9:30am, I was still on Facebook.

That’s when I turned on my “Self-Control” application and wrote for an hour. Self Control is a free and open-source application for Mac OS that lets you block your own access to particular websites. Once you install it, you can set a period of time to block for, add sites to your blacklist, and click "Start." Until that timer expires, you will be unable to access those sites--even if you restart your computer or delete the application. (Check out this list here for other apps that can help you go on an information diet.)

On Friday, I set Self-Control for two hours and was able to avoid distractions for an hour. After an hour, however, I pulled out my phone and got sucked into a Twitter debate.

Lesson learned (again). No Internet in the mornings before writing!

It is not just about the time you save in the morning by not checking email, news sites, and social media. It is also about the mental clarity you are able to sustain. Writing is a tough intellectual exercise, and the more focus and clarity you have, the better you will be at it.

What do you think? Are you ready to go on an information diet? Do you already have self-imposed restrictions? How do you avoid the urge? Does the urge go away with time?

Seven Reasons Academics Should Facebook

Why would an untenured professor open up and actively use a Facebook account? There seems to be a lot of buzz going around about the pitfalls of Facebook for faculty. So, I will dedicate this blog entry the benefits of academics joining the ranks of the Facebook users.

Reason #1: Staying Connected

One of my main reasons for using Facebook is that, like many college professors, I live in the middle of nowhere, far from most people who are important to me. Lawrence, Kansas does have its charm as a college town. Nevertheless, I am a city girl at heart. And, if I can’t be in my hometown, Washington, DC, at least I can vicariously experience urban life through the status updates of my friends and family who still live there. Through this virtual portal, I feel a sense of connection to the city I am from. For me, feeling rooted in DC is important, even though I haven’t lived there for nearly a decade.

Reason #2: Writing Accountability

I also can use Facebook to get through the somewhat isolating work of academics. One way I do this is through online writing challenges. I post as my status update: “I am about to shoot for two hours of writing today… Anyone care to join me?” Within minutes, I might have a colleague from Texas, another from Kansas, and yet another from Chicago or DC join me. Later in the day, we can compare our accomplishments. Accountability is one of the best ways to get writing done, so this is a great strategy for me.

Reason #3: Sharing Pictures with Family and Friends

Although Facebook has its merits as a procrastination tool, I also can use it to save time. For example, when I wish to share a picture of my family, I don’t have to go through my email contact list and make a decision about who wants to see yet another picture of me and the kids. Instead, I post the pics on Facebook and whoever wishes to see them is free to do so, or not. I also don’t feel the need to email my Facebook “friends” to tell them I am still alive, as they are quite aware of that via my status updates.

Reason #4: Access to Expertise

Facebook also gives me constant access to a world of expertise. If I want to know which technological device can save me time, I post a request to Facebook. Within hours, I will have a slew of suggestions. If I am looking for a movie to show to my class on hip-hop and sexuality, I can post a request for advice, and, shortly, I will have a laundry list of suggestions. If I want to know if I need an iphone or a Blackberry, I post the question to my status and soon will have a variety of suggestions.

Reason #5: News Filter

Facebook also works as a news filter. Why sift through the news about the debt ceiling crisis, when my Facebook friends who are area experts post links to news articles with the heading: “A must-read about the debt ceiling.” Others might post links with the heading: “Best article I have read on ICE's latest decision.” There’s the article to read on that one! And, I can return the favor when I come across articles in my areas of expertise.

Reason #6: Networking

Facebook is also a networking tool, particularly for taking advantage of “weak ties.” Recently, I wanted to meet the author of a successful book to ask her some questions about publishing. I looked her up on Facebook and discovered that we had two friends in common. I emailed one of them and asked for an introduction. Two days later, we were in direct email contact. As another example, in the past year, I have several received lecture invitations from Facebook friends. My constant virtual presence in their lives likely increased the likelihood they would invite me to speak.

Reason #7: Self-promotion

Last, but not least, Facebook can be a useful tool for self-promotion, academic-style. If I have an article published in a scholarly journal or a political blog, I can post a link to it, and the 200-plus academics who I count among my “friends” have access to my latest work. I also advertise this blog on Facebook. Many of the people who access this website access it through Facebook. You also can create Facebook pages for your book and promote it in that fashion.

Of course, if you, like me, use Facebook for professional as well as personal purposes, it is wise to be judicious about what you post. So, I have a few rules I abide by.

1. No disparaging students on Facebook.
2. No allusions to illegal or unethical activity, even as a joke.
3. No direct attacks on my place of employment or those people who employ me.
4. No personal attacks.
5. No posting anything I wouldn’t be comfortable with the whole world seeing.
6. Delete comments from “friends” that I find distasteful.

Overall, I find Facebook to be a useful tool to keep me connected to my friends and family, whether I am in Lawrence, Kansas, Kingston, Jamaica, or Washington, DC.