How Academic Parents Can Find Time to Exercise

A question that often comes up when I do campus workshops on work/life balance is how and when busy academic parents can find time to exercise. As we get older, it becomes increasingly important for us to exercise in order to stay healthy and keep our stress levels in check. I find time to exercise because I know how important exercising is for my mind and body.

Like many aspects of work/life balance, how and when I exercise is something that has shifted over the course of my career.

Here are a few tips on ways to make time to exercise as an academic parent.



Find a gym that has daycare
When my children were of pre-school age, I took advantage of the childcare offered at the YMCA in order to be able to work out. One strategy that worked for our family is my husband and I would alternate between going to the gym and cooking dinner. For example, on Mondays and Wednesdays, I would pick the kids up from daycare and drive them to the gym. My husband would stay home and cook. We’d get home around 7pm and eat dinner together. He would go to the gym on Tuesdays and Thursdays with the kids and I would cook.

Some parents may not like the idea of having the kids in daycare all day and then taking them to the daycare at the gym. However, we found this system allowed us to spend quality time with the children during and after dinner. And, that was much preferable to us being stressed out and trying to prepare dinner with the kids running all over the house.

Exercise with your kids
Another way to get exercise in is to exercise with your kids. When my twins were infants, I would bundle them up in the jogging stroller and take them out for a jog or a walk. As they got older, I could walk or jog around the track while they biked. Eventually, I could walk or jog with them alongside me. Taking long walks with my tween daughter was extremely helpful for both of us at one point.

Exercise while your kids are doing something else
Once my children became school-aged, I often had to take them to various afterschool activities. For example, I would drop my youngest daughter off at gymnastics for her 90-minute practice. Instead of waiting at the gymnasium with her, I would drop her off and use that time to exercise. Sometimes I would go to the gym and other times I would go for a walk or jog in the neighborhood near her gymnasium. When she played soccer, I would walk or jog around a nearby track during her soccer practice.

Exercise while your kids get themselves ready for school
As my children got older and became capable of getting themselves ready for school, I realized that the early morning was a perfect time for exercise. My teen-aged kids wake up and begin to make noise around 7am and leave the house around 8am. I am always awakened by their noises. Thus, I get myself out of bed, put on my jogging clothes, and go out for a 30-minute jog in the morning while my kids shower and get dressed. I then make it back in time to have breakfast with them. The bonus is that I don’t have to hear the kids arguing about whose turn it is to take a shower!

Just do it
I have been meaning to do yoga on a more regular basis for years. However, the class schedules never seem to align perfectly with my schedule. My gym has an 8am yoga class that I really enjoy on Tuesdays. That doesn’t work perfectly with my schedule because the class is from 8am to 9am, and it means I don’t get home until 9:15, and I can’t realistically start working until about 9:45. That puts a real dent in my morning productivity. However, I made a decision that I am going to just do it. I am going to go to my once-a-week yoga class even if it means I will have a little less time for writing on Tuesdays. I have been doing that for about a month, and, guess what, everything is fine!

Have walking meetings
One way to get some mild exercise into your day is to have walking meetings. For example, if you need to meet with a student and the weather is nice, you can offer to walk and talk for your meeting. I have also gotten into the habit of arranging my phone meetings at times when I can take the phone call while walking. That way, a 30-minute phone call turns into a 30-minute walk. Of course, there are some meetings that require you to be in front of a laptop. But, there are many that solely require your attention.

It can be challenging to find time to exercise when you have kids of any age. However, if you are creative with your schedule and willing to prioritize getting in your exercise, you should be able to make it happen.

What are your tips for finding time to exercise when you have young children?

Getting the Most out of Academic Travel: The Ideal Work Trip

I have been traveling a lot for work lately, which is great, but it also means I need to make decisions about which invitations to accept, as well as what to ask of my hosts to make travel more feasible and enjoyable. Jet-setting around the world can be fun, but also exhausting.

Several years ago, I wrote a blog post about my "ideal day," inspired by Barbara Sher's book, Wishcraft. I think of this exercise often, although my ideal day has shifted a bit since 2011, as I have gained clarity on what I want and need, and what makes me happy.

During a recent work trip, I realized I could use the "ideal day" exercise to think through what my ideal work trip would look like. What kind of work trip would I look forward to?

Envisioning what an ideal work trip would look like allows me to try and arrange my visits to reflect that - and to actually enjoy traveling for work.

Here is what I came up with for my ideal work trip:

Photo from a recent work trip to Costa Rica!

Tuesday evening:
Pack for my trip so that my travel bag is ready to go.

Wednesday morning:
6:00am: Wake up at home and write for an hour
7:00am: Go outside for a jog.
7:40am: Have breakfast with my family before they leave for the day.
8:00am: Shower, get ready.
8:30am: Write for another hour.
10:00am: Leave the house for my work trip
… travel to my destination ….
6:00pm: Have an engaging dinner with hosts
8:00pm: Back at hotel, relaxing with a novel

Thursday morning:
6:00am: Wake up and write for an hour
7:00am: Go outside for a jog or to hotel gym if weather is not suitable
7:40am: Have breakfast.
8:00am: Shower, get ready for the day.
8:30am: Write for another hour.
10:00am: Leave the hotel for a day of engagement with hosts and other guests
… this day can include meals, talks, meetings, and downtime …
8:00pm: Back at hotel, relaxing

Friday morning:
6:00am: Wake up and write for an hour
7:00am: Breakfast
7:30am: Shower, get ready.
8:00am: Write for another hour
9:00am: Leave the hotel to do something enjoyable - preferably a long nature hike. If I'm in a city, visit a museum or something I can only do in that location.
12:00pm: travel back home
….
6:00pm: Back home with my family

My ideal workday at home involves waking up early, exercising, and getting a couple of hours of writing in. My ideal work travel visit also involves having some alone time in the morning when I am writing and not skipping out on my exercise routine. If I can travel and keep my writing routine going, I feel better about my projects. If I can travel and find time to exercise, I feel better all around.

I enjoy engaging with others. But, I have also realized that one full day of engagement with people is plenty for me. So, I can request that my meetings be limited to one day. I enjoy having meals with people and trying new food, so I also try and arrange my travel such that I can make it in time to have dinner the night before.

When I travel, I also enjoy doing at least one activity that I can only do in that place. During a recent trip to Oregon, I went on a hike up a butte, for example. And, when I went to Costa Rica, I was able to visit a volcano!

I travel a lot for work, and often miss my family when I do. It thus works better for me to travel during the week so that I am home on the weekends and can spend time with my partner and three kids.

Now that I have a sense of my ideal work trip, I can aim to mold my future trips to emulate this as much as possible.

Of course, I am dependent on airline schedules, conference schedules, and my hosts' needs and location. However, knowing what I want makes it easier for me to make decisions about which invitations to accept, as well as when to schedule my flights.

For example, I have an upcoming trip to give a public lecture on a Thursday evening. I am unable to leave on Wednesday for that trip so I will have to leave early in the morning on Thursday. I have a three-hour flight, so hopefully will be able to get at least an hour worth of writing done on the plane. I have asked my host to schedule all of my meetings on Thursday so that I have Friday to myself. I will wake up on Friday, write for a couple of hours, and then find a great place to hike and have lunch before getting on a plane back to California.

Now, I am looking forward to that trip and especially to finding a cool place to hike!

What about you? How are you handling work travel these days? What does your ideal work trip look like?

Have a Little Fun with Semester Planning

Are you ready for the semester yet?


Sorry if that question provoked a panic attack, but I am sure I am not the first one to ask you. I know I have been asked at least a dozen times this month.

Preparing for the semester is rarely fun, and academics seldom feel ready when the semester begins. To change the mood a bit, in this post I will explain a few ways planning for the semester (or quarter) can actually be enjoyable.

For me, one fun aspect of semester planning is looking at my (relatively empty) calendar and scheduling things I enjoy as well as things that are good for me – before my calendar gets out of hand.



Trying to find time for something fun in mid-October can be nearly impossible for many of us who work on a semester or quarter system. But, right now, my October calendar is looking relatively open. So, why not schedule in some fun stuff now before all my time is taken?

You may say to yourself each year that you are going to spend more time with your family or go to the gym more often. Putting it into your calendar now, however, makes that much more likely to happen.

Here are some ideas for things you can put in your calendar now that you not only will enjoy putting into your weekly template or semester plan, but also will enjoy when they happen.

Exercise
When are you going to exercise this semester? How about a jog or a walk every Monday, Wednesday, and Friday morning or afternoon? Why don’t you check out your gym’s Fall schedule and see when that awesome yoga or Zumba class is? Perhaps there are two days a week when you can bike to campus? Whatever it is, try putting a repeating event in your calendar now. Plan something feasible – something you know you will actually stick to.

Short Getaways with Friends or Family
My close friend and I try to plan at least one getaway to the beach every semester. We find a day that works and book one night at a hotel. We go somewhere fabulous for dinner, spend the night at the beach, go for a walk along the beach in the morning, and then head home. These trips are extremely rejuvenating. They can be super hard to plan due to our work travel and other commitments. But, now is the best time to plan them. If you can’t afford a night away at a hotel, perhaps you have a friend who lives near the beach or in a cabin in the mountains? Either way, looking at your calendar, when can you plan a quick getaway?

Date night or Friends night
When are you going to go out with your partner or your close friends for dinner or drinks? How about setting aside the time now? What would be ideal for you? Once a week? Once a month? Twice a semester? Whatever it is, make plans now so that you can ensure it happens.

Mini-Retreats
A mini-retreat is a day where you do not check email or social media, and instead, spend the day writing and doing things you enjoy. I explain those in more detail here. You can do these alone or with friends. The key is to plan the mini-retreat now, while you still have some open days in your calendar.

Doctors, Hair, and other Appointments
Okay, this might not be super fun. But, have you had your dentist, eye doctor, and doctor visit yet this year? When is the last time you had a haircut? You might be able to get some of these things done before classes start. At the very least, you can make the appointments now so that you can get those appointments at a convenient time. Personally, I hate going to the dentist, but if I make my appointments well in advance I can get a late-afternoon appointment so that at least I don’t have to go back to work after my visit to the dentist.

So, think about it: what are some fun things you can work into your calendar – while there is still some empty space in it?

Finally, if you are thinking way ahead and want to sign up for our writing retreat in Peru, there are still a few spots left! Now, that would be something to look forward to!

I wish you all the best with your semester planning and I hope you are able to put some things in your calendar other than classes, meetings, and work trips. Let me know in the comments what you have planned.

Mini-Retreats: Writing Blissfully During Busy Times

I began my summer with a fabulous writing retreat with 21 other women in Bali. During that week of bliss, we woke up each morning, had a healthy and delicious breakfast, meditated, and then wrote until lunch. In the afternoons, we shared work with the brilliant participants, and then went on a little adventure.

My goal with that retreat, which I organized with my amazing colleague, Ayu Saraswati, is to show people how it really is possible to be amazingly productive and enjoy life at the same time. This all seemed quite possible while we were in Bali. I am usually able to maintain a similar schedule in the summer when I have few responsibilities. But, how can this practice translate into the semester?

Writing in Bali with an amazing view!

Is it possible to maintain this level of peacefulness, focus, and productivity when the demands of the semester ramp up? The answer to this depends in part on your schedule during the academic year, and in part on your perspective.

Being calm, focused, and productive is very important to me. So, this semester, in addition to all of the practices that I usually incorporate, I plan to have a one-day mini-retreat of my own at least twice a month. I'd like to say that I will do it every week, but I know that is not feasible. So, I will aim for twice a month.

I teach on Mondays and Wednesdays, and usually have meetings on Tuesdays and Thursdays, so Fridays seem like a logical day to carve out for my mini-retreats. I put "mini-retreat" in my calendar for every Friday, and then went through and deleted the ones I know will not happen due to travel and other commitments.

So, what will I do on my mini-retreat days?

First of all, I will not check email or social media on the morning of my mini-retreat days. This is hard for me, but experience tells me it is the best way to be productive and peaceful.

My house is fairly busy in the mornings with my husband and three kids getting ready for their day. So, I will exercise in the morning while they are still in the house. This may include a jog or a yoga class, depending on the weather and the gym schedule. I will then enjoy breakfast with my husband and remind him that today is a mini-retreat day.

I will begin my writing day at 9am with ten minutes of meditation. I will then use the pomodoro technique and get in at least 5 25-minute writing sessions. Then, I will pause to make and enjoy a delicious healthy lunch. I will then spend the afternoon doing something I enjoy either alone or with someone I enjoy spending time with. There are several beautiful hiking spots within an hour's driving distance from me, so I may go to one of those. I also could go for a swim, to a yoga class, or get a pedicure. The point is to do something I enjoy doing in the afternoon.

I will have to plan some of my afternoon activities in advance so I need to make sure to make plans ahead of time. I may even plan some of these mini-retreat days out of town with some of my lovely friends who live in beautiful places.

What about you: do you think you can work a mini-retreat into your semester schedule? I am sure you can pull off at least one well-timed mini-retreat - especially if you put it into your calendar now. Most of you can likely make once a month happen. And, if you are on sabbatical, this could be your everyday routine!

Finally, if you are interested in the weeklong retreats that Ayu and I host, the next one will be in Peru! My husband is Peruvian and I did my dissertation research in Peru. It is one of my favorite countries, and we are going to one of my favorite spots in Peru - the Sacred Valley of the Incas. You can find out more about our academic writers retreat for women on this website. And you can sign up for the June 2018 trip here.

Attending the writing retreat each year is a great way to renew my commitment to these practices, to nurture my creativity, and to remind myself of the joys of the life of the mind. I hope to see you there!

How I Created an Edited Volume in Record Time: Less Than Two Years from Idea to Print

Many academics will tell you to steer away from creating an edited volume. Yet, judging by academic catalogs, clearly, some academics continue to create edited books. Why would any academic pull together an edited volume?

The reason is that there are some cases when creating an edited volume makes sense. I recently edited a volume for Oxford University Press and I will explain in this post why I did it, how I did it, and why I am extremely gratified to have edited this book.

I decided to create Forced Out and Fenced In: Immigration Tales From the Field because I had an abundance of rich stories from my research with deportees that I wanted to share. I thought about writing a popular book that highlighted deportees’ stories, but I did not think that I had enough stories to fill a book. Moreover, I had just published a book based on deportees’ stories and did not want to try and spin another book out of that research. I did, however, want to reach a broad readership with the stories.

As I thought about how to get these stories out to a broader audience, I asked myself if other researchers might also have stories that needed to be told. It turns out they did! When I reached out to my colleagues, I received an enthusiastic response both regarding the desire to tell these stories and to hear the stories of others affected by immigration law enforcement.

In this case, it made sense to edit a volume as opposed to writing a monograph because I wanted to highlight a broad range of stories of people affected by immigration law enforcement, and I wanted a combination of historical and contemporary stories. This kind of project requires a team.

It is also critical that the team was excited. This book gave the contributors an opportunity to share parts of their research that may not fit into a typical academic article or even a monograph. Forced Out and Fenced In highlights people’s stories. The argument and historical context form the backdrop. The contributors were excited about the opportunity to try a different kind of academic writing.

This enthusiasm then translated into what might be the most seamless production of an edited volume in the history of book publishing. Forced Out and Fenced In: Immigration Tales From the Field was created in what must be record time due to the enthusiasm of the contributors and the extraordinary efforts of the team at Oxford.

This volume took only a year to put together—practically lightning speed in academic publishing. In early September 2015, I sent a note to Oxford University Press editor Sherith Pankratz to ask if she might be interested in an edited book on immigration enforcement. She said she was. In mid-September, I sent a query out to twenty-five scholars. By mid-October, twenty-one of them responded and said they were willing to contribute essays. The other four politely declined. I wrote a full proposal and sent it to Sherith, along with a sample contribution. She got back to me with reviews in mid-December 2015. By January 2016, we signed a contract.

I then reached out to the contributors and asked them to send me their contributions by mid-March. If you have ever worked with academic authors, you will find the next sentence surprising. All of them sent in their chapter drafts on time. We sent the full manuscript out for review, asked the authors for revisions, and they consistently met every single deadline multiple times. This is practically unheard of in academia. By mid-October 2016, every single author had sent me the final version of their chapters and we were able to get this book into production by the end of November 2016.

The book was released in June 2017 – less than two years from idea to publication—which must break all kinds of records for edited volumes in academia. I was fortunate to have secured contributors who are not only at the top of the field, but are also timely and responsive.

In case you are curious, the Table of Contents is below. If you are in the humanities or social sciences, you will see that I was able to recruit an amazing group of folks!




Foreword - Roberto Lovato
Introduction: Forced Out and Fenced In - Tanya Golash-Boza

Part I: Migration Histories: How Did We Get Here?
1. Wong Foon Chuck: Making Home in the Borderlands between China, the United States, and Mexico - Elliott Young
2. Lost in Translation - Mae M. Ngai
3. Rebel, Deportee, Governor: The Life of Antonio I. Villarreal - Kelly Lytle Hernández
4. Mexican Migrants, Family Separation, and US Immigration Policy since 1942 - Adam Goodman
Part II: Families Torn Apart: How Do Deportation Laws Affect Families?
5. Becoming American - Lisa M. Martinez
6. ’Til Law Do Us Part: Immigration Policy and Mixed-Status Family Separation - Ruth Gomberg-Muñoz
7. Double Jeopardy: Deportation and the Life-Course Rituals of Twin Sisters - Kara Cebulko
Part III: Living Without Papers: How Do Undocumented People Navigate the Challenges They Face?
8. The Law Doesn’t Care About Love: Intimate Relationships in Cities with Restrictive Immigration Laws - Angela S. García
9. “It’s a Strange Condition”: Being in College Under a Cloud of Uncertainty - John S. W. Park
10. How Will I Get My Skull Back? The Embodied Consequences of Immigrant Policing - Nolan Kline
Part IV: Seeking Refuge: What Does It Take to Get Asylum in the United States?
11. “Is This America?”: Asylum-Seeking in an Era of Humanitarian Decline - Sarah M. Lakhani
12. When American Dreams Are Shattered - Tanya Golash-Boza
13. The Power of Law: How Immigration Policy Shapes Salvadorans’ Experience of Family and Motherhood - Maya Pagni Barak
Part V: Gendered Exclusions: How Are Deportation Experiences Gendered?
14. Gendered Exclusion: Three Generations of Women Deported to the Dominican Republic - Yolanda C. Martin
15. Caging Paloma: Illegality and Violence Along the United States–Mexico Border - Heidy Sarabia
16. The Ripple Effects of US Immigration Enforcement: A Young Mexican Deportee’s Story of Isolation, Precarity, and Resilience - Christine Wheatley
Part VI: Deporting DREAMers: How Do “American” Youth Navigate Their Lives in Mexico after Deportation?
17. I Used to Believe in Justice - Juan Carlos Guevara, Angela Stuesse, and Mathew Coleman
18. No Place Like Home: From High School Graduation to Deportation - Alexis M. Silver
19. Call Centers, Transnational Mobility, and (Neoliberal) Citizenship - Jill Anderson
Part VII: Returning “Home”: What Happens to Migrants Who Return to the United States After Being Deported?
20. No hay otro: An Ecuadorian Tale of Repeated US Immigration - Nancy Hiemstra
21. Barred Por Vida: María Inez’s Battle to Find Health and Well-Being - San Juanita García
22. Sergio Rodriguez’s Dream Deferred: Illegality, Deportation, and the Long-Term Impacts of Lives in Limbo - Roberto G. Gonzales
Epilogue

Work/Life Balance as an Academic Mama of Teens: Seven Strategies to Keep You Sane

When I started writing Get a Life, PhD, my twins were eight years old and my youngest was five. Thus, much of my blog has been from the perspective of an academic mother with elementary school children. Today, seven years after I first began blogging, my twins are finishing up the tenth grade and my youngest is about to finish the seventh grade.

Yep - three teenagers!

So, what is it like to be an academic mom of teens? If you are a long-time reader of my blog, you may know that my children have had an unconventional childhood, having lived in several cities, spent a year traveling to four countries with me to do research, and spending every summer traveling. My worldly teenagers, nevertheless, have the same set of needs as do most teenagers, and I have had to learn to balance out their needs with mine.

While the children have grown up, my career has also progressed and my work now requires me to be on campus a lot more for committee meetings than when I was an Assistant Professor. Moreover, my career involves a significant amount of travel, especially short trips to lecture about my most recent book on deportations. This spring semester, for example, I have visited twelve campuses, gone to two multi-day out-of-town academic meetings, and three single-day out-of-town academic meetings.

All this travel certainly takes away from family time, and teenagers need quality time with their parents for healthy emotional development. My teens, like all teens, have had their ups and downs and have at times sought out a close relationship and other time avoided me. My goal has been to make it clear that I am available when they need me and that I care about them. So, how do I keep my career moving forward and still maintain a close relationship with my teenage children?

Strategy 1: Find small pockets of time during the week

It is hard to have lots of time together during the week not only due to my work schedule, but also because my kids are busy too. The twins leave the house early in the morning for school, and don’t come home until 7:00pm after swim practice. The seventh grader has gymnastics practice three days a week and doesn’t get home until around 8:00pm on those days. Most days, nevertheless, we do eat dinner together, and have a no-electronics rule at the table, which leaves room for conversation. And, about once a week the kids are finished with their homework early enough for us to squeeze in an episode of a television show we are watching together. I let the kids pick the shows we watch and our current favorite show is Jane the Virgin. Watching TV together may not be the best bonding activity ever, but it provides a basis for conversation both during the show and at other times.

Strategy 2: Limit working on weekends

I try very hard to not work on weekends. Sometimes I will spend Saturday mornings cleaning out my email inbox but I try to get that done Friday afternoons to leave ample time to spend with my family on weekends. Often we use this weekend time to get chores done and hang out together. Sometimes we will take a short trip or go shopping. If I am traveling, I try to return home in time to be home for at least one full day over the weekend so I have time to spend with my family.

Strategy 3: Travel with the teens

If I am traveling somewhere for work that is within driving distance, I try to find ways to bring the family with me. For example, I recently was invited to give a talk at a liberal arts college in Southern California, which is within driving distance from my home. I brought the family with me, and the kids took a campus tour while I was giving my talk. And, we used the honorarium money to treat ourselves to tickets to Universal Studios the next day. That trip was an ideal example of work/life balance, and we had lots of bonding time together. Next year, when the twins are juniors, I hope to take them on a few more trips as they will be thinking more seriously about college. I also always take the whole family when I go on extended research trips.

Selfie with my teen daughter at Universal Studios

Strategy 4: Take advantage of the summers

The summertime is when we get some serious family time together. I have already written about summer hours - - where I describe writing and doing research four hours a day during the summer, leaving the afternoons to spend time with my children. In addition, since I earned tenure, we have been taking four full weeks off during the summer, where I am not working at all. This year, we are traveling around Southeast Asia and I will not even have my laptop with me. As we are getting close to the age where the kids will go off to college, these summers together feel more important than ever.

Strategy 5: Use public or shared resources to relieve some of the burden

One of main challenges with raising teens is feeling like a taxi driver – as public transportation is not always available to shuttle children around. I grew up in Washington, DC, and my father was a bus driver, so I was on the city bus to and from school and after-school activities starting at age 7. Alas, the small town we live in now does not have a great public transportation network like many cities do. So, we end up having to drive the kids around. But, we also work to minimize that. My youngest daughter has gymnastics three days a week but we rely on a car pool, and thus only have to drive her (and her two friends) across town once a week. Her school is also one mile away, so she can walk most days. The twins’ school is 1.5 miles away so they can walk sometimes too. But, what helps a lot with them is that they take advantage of in-school programming, which greatly limits the amount of chauffeuring we need to do. They have in-school afterschool tutors that help with homework and they are on the high school swim team, which means that they don’t need rides to practice.

Some parents may feel compelled to help kids with homework, but I have found that doing so just brings added stress and tension into the household. Having the kids use the in-school tutors to help them with math problems that I don’t know how to do anyway is not only more effective – it also teaches them to be more independent and to seek out the help they need.

Strategy 6: One-on-one time

Hanging out with all three of my girls can be tons of fun, and I love to watch them interact together. They can be quite a riot. However, it is important to also have some one-on-one time. This can vary from taking a short walk with one of my girls, to going to a coffee shop, to taking a day-trip together. A few weeks ago, my youngest daughter and I took the Amtrak to San Francisco and had a great time bonding, eating, and searching for the perfect souvenir.

Strategy 7: Keep work trips as short as possible

I am the first to admit that my travel schedule is out of control. (I do have a plan in place to limit my travel, so hopefully this will get better soon.) In the meantime, I have figured out that I can do a lot to limit my work trips. I don’t always have to stay for the full duration of a conference like I used to. I don’t need to agree to spend three days on campus when one day will do. I can set limits around my availability so that I am home in time to see my family. In October, for example, I was invited to give a keynote in Guatemala. It was a great opportunity for me and an exciting challenge to deliver a keynote in Spanish. I took a close look at my calendar and figured out I could leave on Sunday, spend a full day at the conference on Monday, and be back by Tuesday evening. Thus, I agreed to the invitation on those conditions. And, I even enjoyed the short trip and got tons of work done on the plane! When I only had one or two trips a semester, I often extended them out a bit. But, now that I have several, I keep them as short as possible to get home and see my family.

What strategies do you use to balance work and life when you have teenagers at home? What challenges do you face? I look forward to learning from you in the comments.

Speaking as an Academic: What to expect when you are invited to share your work

One of the joys of academic life is inviting speakers to campus and getting invited to other campuses to speak. You may be an academic who is constantly jet-setting from one campus to another or you may never have received an invitation to speak at another campus. Either way, you may have questions about what happens during these (non-interview-related) campus visits. You may also have questions about honoraria, as these vary widely. Some academics have speaker fees of thousands of dollars. Some have never received more than $500 as an honorarium. And others have given plenty of talks yet never been paid. (Based on a non-scientific Twitter poll I conducted, very few academics have ever been paid more than $2,000 as an honorarium, and many have never been compensated.)

I have given over fifty invited talks (paid and unpaid) and invited just as many people to my own campuses. This semester alone, I have given ten public lectures (like this one). Based on this experience, I offer some basic guidelines regarding these visits. These guidelines are meant to be useful both to invitees and inviters.

Speaker for a Seminar or Colloquium

An invitation to share your work in a seminar or colloquium will look great on your CV If you are on the tenure-track or desire to be. External letters for tenure often will say something along the lines of: “She has been invited to give 11 talks at other campuses, an indication of her visibility and prestige in the field.” These invitations continue to be important for considerations for promotion to full professor. You also can give a presentation with the hope of generating feedback to help move your thinking forward. If you are presenting on published work, giving a talk is a great way to get the word out about your work and to continue the conversation.

The audience for most of these talks are your peers – local graduate students and faculty members. Giving seminars and colloquia at other universities is a rewarding part of academia and many faculty members do not expect a generous honorarium for these sorts of seminars. If you are considering inviting a colleague to give a talk in a colloquium or seminar series, I suggest trying to find room in the budget for an honorarium because people often use these extra funds to pay for childcare and other non-reimbursable costs associated with their travel.

My understanding of general practice for these kinds of talks is that the honoraria for seminars or colloquia range from $0 to $500 yet that this varies by field. In some fields, honoraria are simply not the norm. In others, a small honorarium is expected.

Although a $500 honorarium is much appreciated, if you are deciding whether or not to accept an invitation that comes with an honorarium of $500 or less, money should not be the primary motivating factor. It rarely is worth $500 to prepare a talk, get on a plane, spend a day on another campus, and get back home exhausted. Instead, these sorts of talks should bring other, non-monetary, benefits. There are plenty of reasons to give a presentation that have nothing to do with money.

For these kinds of visits, travel expenses are covered, speakers are usually expected to spend the day on campus, meet with colleagues, and deliver their talk.

Invited, Plenary, and Keynote Speakers for a Campus Conference

When speakers are invited to participate in a conference on a college or university campus, the travel expenses are often (but not always) reimbursed. In some cases, speakers are given a small honorarium. The speakers are expected to participate in the full conference – sharing their work as well as listening to the work of others.

When the conference is large enough to have breakout sessions, there may be plenary speakers. These speakers will speak on a panel together in a room with the entire conference audience. If there is room in the conference budget, plenary speakers are often given an honorarium.

Many campus-based conferences will also include a keynote speaker who is well-known in the field. They will include this speaker on their program as part of the advertisement for the conference and the speaker will be expected to deliver a longer lecture – 45 to 60 minutes – to the entire conference audience.

Keynote speakers often get an honorarium. The size of this honorarium will depend on the resources of the host, the connection of the host to the campus, and the prestige of the keynote speaker. The honorarium will usually be larger than that given to conference speakers or speakers for departmental colloquia. Honoraria for keynotes usually start at $1,000 and go up from there. Nevertheless, academics rarely accept these kinds of invitations just for the money. Instead, they do it for the opportunity to exchange ideas with people in their subfield and to add a prestigious line to their CV. However, if you are seeking out a speaker who receives multiple invitations a year, offering a larger honorarium may make them more likely to agree to keynote your event rather than another. (If you receive more invitations to speak than you can accept, the amount of the honoraria can often help you decide which ones to accept.)

The expectation is that the conference, plenary, and keynote speakers will be involved in all conference activities. People will be disappointed if the keynote speaker just drops in to give their lecture and leave. A good keynote or plenary speaker will give an engaging talk that relates closely to the conference theme and engage with other conference participants for the duration of the conference, including participating in any meals or receptions.

Public Lecture

A public lecture is one where you are expected to speak for about an hour to a large audience, and then to take questions. There is a relatively small subset of academics who give these kinds of talks because they require a specific skill set. Delivering these talks requires the ability to deliver an engaging lecture that appeals to undergraduate students. If you are working on a timely topic, you are more likely to receive these sorts of invitations. Students are more likely to come out for a talk on extinction, climate change, human trafficking, or racial justice than on the nuances of Shakespeare or Beethoven.

Unlike conferences or departmental seminars, the audience for these talks will include more than professors and graduate students. In many cases, undergraduate students will make up the majority of attendees. In other cases, community members will also come out to hear the talk. Thus, your work (and presentation style) must appeal to a broader audience.

There is a relationship between the honorarium and the expected size and nature of the audience. If you are asked to give a public lecture with an audience of over 100 people, including many undergraduate students, it is reasonable to expect an honorarium of $1000 or more. If you are giving a talk that will attract 500 audience members, in my view, the honorarium should reflect that.

Distinguished Lecture

A Distinguished Lecture is a bit different from a public lecture. A distinguished lecture often comes with a large honorarium and generally includes a day-long (or even a multi-day) visit including the lecture, meals with colleagues, class visits, Q&A sessions, and other opportunities to interact with colleagues. Distinguished lecturers tend to be prestigious and well-known academics. One example would be an annual prize given out by a university to a person who has made groundbreaking achievements in their field. Another example would be an annual named distinguished lecture. Basically, you must be prestigious and well-known to get these invitations. The audience will vary depending on the nature of the invitation, but you can generally expect a larger percentage of the audience to be faculty members for a distinguished lecture than for a public lecture.

Contracted Speaker from an Agency

Contracted agency speakers are a whole different ballgame. This website, for example, says that fees for Professor Henry Louis Gates begin at $40,000, making Professor Marc Lamont Hill’s fees of $10,000 to $20,000 seem like a bargain. The reason these academics can charge this much is because their lecture will take place in one of the largest rooms on campus and the tickets are likely to sell out. These professors are widely known outside their discipline and even outside academia. Both Professor Gates and Professor Hill regularly appear on television and have broad name recognition. This enhances their ability to draw a large crowd, And, there is often a relationship between the size of the audience and the size of the honorarium.

Contracted Workshop with an Individual or Organization

In addition to public speakers, there are some academics and organizations who do workshops designed to attend to an institutional need. Here, the audience will be smaller, but the speakers serve as paid consultants and often charge substantial fees. A full-day workshop by an speaker from the National Center for Faculty Development and Diversity will cost $9,500. Other academics do workshops on teaching and publishing that cost several thousand dollars. And organizations such as the OpEd project contract with campuses to deliver workshops.

As you can see, there is a lot of variation in the amount academics are compensated to speak at colleges and universities. This variation depends in large part on the prestige of the speaker, the nature of the invitation, the size of the audience, and whether you are dealing directly with a speaker or contracting through an agency.

To be sure, these musings are based on my personal experience, and thus may be biased towards the social sciences and the humanities and towards public universities where I have spent all of my academic career. I look forward to hearing your thoughts in the comments about types of campus visits and honoraria.

N.B. A version of this post was published in the Chronicle of Higher Education.